Management, finance and ESGBI, AI and ML for the business
Month-end close and budget variances
The ledger sits in the ERP, the budget in a spreadsheet, payroll costs with another provider. In Muvia they become one monthly income statement per business unit, with an EBITDA bridge against budget and the close commentary arriving as a PDF on day three.
Illustrative scenario: it describes a typical case, not a customer project.
Closing the month should not mean rebuilding a spreadsheet from scratch.
At the start of each month, finance pulls the postings from the ERP, reclassifies them in a spreadsheet, sets the budget alongside and writes the commentary for management by hand. It takes days, and the question that matters, what moved EBITDA, comes last.
The work is not in the sums, which are the same every month: it is in redoing them. Once the reclassification is written down, the close builds itself and the time goes into understanding the variances.
- Who it's for
- CFOs, finance and management accounting; general management and business unit heads who read the close.
In Muvia, step by step
Real product screens, recorded on a project with sample data.
The video · The ledger sits in the ERP, the budget in a spreadsheet, payroll costs with another provider. In Muvia they become one monthly income statement per business unit, with an EBITDA bridge against budget and the close commentary arriving as a PDF on day three.
What you get
- The close writes itself
- The month's notebook regenerates on fresh data and goes out as a PDF on the set date: only the commentary that matters is left to write.
- Every variance has a line
- The bridge and the heatmap show where the money went and in which business unit, without rebuilding it by hand.
- One income statement
- Management, controlling and the business units read the same reclassification: the discussion is about the numbers, not how they were extracted.
- The ERP never notices
- Muvia copies data on a schedule; no analysis ever runs against the production accounting database.
For the technical team
How it is built in Muvia
- 1
Connect the ledger and the budget
The ERP comes in as a SQL Server source, copied every night incrementally and never queried live. The budget arrives as an Excel file, payroll costs from the payroll provider's SFTP folder.
- 2
Write the reclassification once
A query maps accounts to income statement lines, by business unit and month, with the budget alongside. Save it as a dataset with stable fields: the dashboard, the notebook and the alarms all read the same reclassification.
- 3
Build the month's dashboard
Revenue, EBITDA and margin against budget at the top, the bridge from budgeted to actual EBITDA line by line, and a heatmap of variances by business unit and line.
- 4
Write the close in a notebook
Text, KPIs, daily revenue against budget, the table of what moved EBITDA, and the actions. The period is "last month": the notebook becomes a PDF on day 3 at 8 am and goes to management by email.
- 5
Set an alarm on each line
A threshold on each line's variance opens an episode on the first refresh that crosses it. In the alarm register, whoever takes it on classifies it and notes the cause.
- The data it needs
- Ledger postings, chart of accounts and cost centres from the ERP on SQL Server
- Monthly budget by business unit and income statement line, from an Excel file
- Payroll costs by cost centre, from the files the payroll provider drops on SFTP
- Daily revenue from issued invoices
More cases in this line
All use cases- Margins and management accountingInvoices and costs sit in the ERP, customers and sales reps in the CRM, the budget in a spreadsheet. In Muvia they become one margin by customer and by product, with the Monday report and an alarm when the numbers drift from budget.
- Sales and pipelineThe CRM knows what is being negotiated; the ERP knows what was ordered and invoiced. Muvia joins them: pipeline and conversion with one definition, the customers who are ordering less, and Athena answering the sales team's questions.
- Overdue receivables, aging and DSOOpen items sit in the ERP, credit limits in a spreadsheet, and the receivables picture is rebuilt for every credit committee. In Muvia the aging by business unit, the customers who weigh most and the DSO trend sit on one page, refreshed every morning.
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